Core Feature

Kanban Board
for Freelancers

Visualize your entire project workflow on a drag-and-drop board with fully customizable columns. Whether you work alone or with a team, the Kanban Board keeps every task, deadline, and priority visible at a glance — a simpler alternative to Trello or Linear built right into your freelance workspace.

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Built into Builtomate

The Problem

Sound familiar?

Most freelancers deal with these frustrations every week. Kanban Board in Builtomate fixes all three.

Deliverables live in email threads, sticky notes, and DMs — you lose track of what's actually in progress across your client work

Deadlines slip because there's no single view showing what's overdue, blocked, or waiting on client feedback

Switching between a task app, a time tracker, and an invoicing tool every day wastes hours you'll never get back

Capabilities

What's inside

Every tool you need for kanban board, without the learning curve.

Drag-and-drop tasks

Move tasks between columns instantly with a drag — from "Waiting on Client" to "In Progress" to "Done." Status updates automatically, no extra clicks.

Custom columns

Rename, add, or reorder columns to match your workflow. A photographer might use "Booked / Shot / Culled / Delivered" while a copywriter uses "Brief / Drafting / Review / Sent" — your board, your rules.

Task details & due dates

Each task card holds a full description, due date, assignee, subtasks, file attachments, and comments — everything in one place without leaving the board.

Workflow

How it works

Get up and running in minutes. No training needed.

Open your project board

Every project has its own Kanban board. Navigate to any project and click Board to see all tasks organized by status column.

Add tasks and set due dates

Create task cards with a title, description, due date, and priority. Attach files or add subtasks directly on the card.

Drag tasks to move them forward

As you complete work, drag cards to the next column. Your team and clients see progress in real time — no status update emails needed.

Built into Builtomate — no extra app, no integrations needed

Getting Started

Tips for getting the most out of Kanban Board

Practical advice from freelancers who use Builtomate every day.

Customize columns to match your workflow

Don't use the default columns if they don't fit. Rename "To Do" to "Backlog" or add a "Waiting on Client" column. Go to project settings and adjust columns to mirror exactly how you actually work.

Use the global board for a full-business view

The global Kanban board (under Board in the main nav) shows tasks across ALL your projects in one view. This is powerful for spotting overdue work or identifying which project needs attention today.

Set due dates on every card

Cards with due dates sort to the top as deadlines approach. If a task doesn't have a due date it's easy to forget — even a loose estimate helps you stay on track.

Add subtasks for complex deliverables

Break large tasks into subtasks within the card. Mark subtasks done as you go — the progress shows on the card face so you can see at a glance how far through a complex task you are.

Start the timer directly from a task card

Open any task card and start a timer directly from it. The time entry is automatically linked to that project — so your time log stays connected to the work without any extra effort.

40%

fewer missed deadlines

Visual boards surface overdue tasks immediately

tool for all your work

Board, time tracking, and invoicing in one place

∞

custom columns

Adapt the board to any workflow or client type

FAQ

Common questions about Kanban Board

Yes. Every project has its own Kanban board with its own tasks and columns. You can also view a global board that shows tasks from all projects in one place — great for seeing your full workload at once.

Yes. You can rename, add, reorder, and delete columns in the board settings. Your column configuration applies to all projects. If you need different workflows per project, use the column names that work for most of your work and adjust as needed.

Yes. Each task card can be assigned to a specific team member or subcontractor. They'll see their assigned tasks when they log in, and you can filter the board by assignee to see what any individual is working on.

Yes. The Kanban board is included in the free plan. You can create tasks, use custom columns, and manage your workflow at no cost. Team assignment features require inviting team members, which is available on the free plan up to the plan limits.

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