When you bring in subcontractors or grow a small team, coordination quickly becomes its own full-time job. Builtomate's Team Management lets you invite collaborators, assign tasks and time entries, and see who's working on what — all inside the same workspace you already use to run your business.
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The Problem
Most freelancers deal with these frustrations every week. Team Management in Builtomate fixes all three.
Chasing updates across Slack, WhatsApp, and email — never actually knowing who has completed what
Collaborators — a second shooter, a VA, a co-writer — log hours in their own system, making invoicing a reconciliation nightmare
No single source of truth for who is working on what — deliverables fall through the cracks and client deadlines slip
Capabilities
Every tool you need for team management, without the learning curve.
Add second shooters, virtual assistants, copywriters, or any collaborator with a simple email invite. Each person gets their own login and sees only their assigned work — your client data stays private.
Assign tasks directly to team members from the Kanban board. Everyone logs their own time — you see it all from your dashboard without any manual reconciliation.
See what your whole team is working on from your owner dashboard. Filter time reports by team member, see task completion rates, and identify who's overloaded or underutilized — at a glance.
Workflow
Get up and running in minutes. No training needed.
Enter their email, set their role. They get an invite link, create a password, and are in your workspace in minutes.
Assign tasks from the Kanban board to specific team members. They see their queue when they log in — no separate system needed.
Filter time logs and task reports by team member. See hours logged, tasks completed, and project contributions — all from one dashboard.
Built into Builtomate — no extra app, no integrations needed
Getting Started
Practical advice from freelancers who use Builtomate every day.
Set clear role expectations when you invite a team member — include a short onboarding note in the invite email about what they'll be working on.
Ask subcontractors to log their own time in Builtomate rather than on a spreadsheet. It means your project time reports are always complete without manual merging.
Use the Kanban board with assignee filters to run quick daily standups — everyone can see their queue and you can see the whole picture simultaneously.
Review team time logs weekly, not monthly. Catching a team member who hasn't logged hours for a week is much easier to correct than finding out at invoice time.
Keep team member roles tight at first — give everyone access to what they need and expand from there, rather than giving full access and having to restrict later.
FAQ
Explore more
Drag-and-drop task board with custom columns across every project.
Explore →Start/stop timers or log hours manually across every client and project.
Explore →Log, categorize, and export every business expense.
Explore →Join freelancers who run their entire business in Builtomate. Start free — no credit card needed.
Free plan included · No setup · Cancel anytime