Core Feature

Expense Tracking
for Freelancers

Freelancers routinely undercount their expenses and overpay at tax time. Builtomate's Expense Tracking lets you log every business cost as it happens — software, equipment, travel, contractors — and tag it to a project or category. At tax time you have a clean, exportable record instead of a folder of receipts and regret.

Start Free — No Credit Card View All Features

Free plan included · No setup required · Cancel anytime

Built into Builtomate

The Problem

Sound familiar?

Most freelancers deal with these frustrations every week. Expense Tracking in Builtomate fixes all three.

Panic at tax time because you never tracked which subscriptions and tools were business expenses

No idea if a project was actually profitable once you factor in tools, travel, and subcontractors

Reconciling bank statements against a memory of what you spent is a nightmare every month

Capabilities

What's inside

Every tool you need for expense tracking, without the learning curve.

Category-Based Logging

Tag expenses as Software, Travel, Equipment, Contractor, Marketing, or any custom category. Filter by category at tax time and hand your accountant a clean breakdown — not a pile of receipts.

Project-Level Costs

Assign expenses to a specific project to calculate true project profitability. See revenue vs costs side by side — and know whether that "profitable" project actually was, after expenses.

Tax-Ready Reports

Generate an expense report for any date range — filtered by category, project, or vendor. Export to CSV and your accountant has everything they need in one file, not a dozen forwarded emails.

Workflow

How it works

Get up and running in minutes. No training needed.

Log the expense

Add the amount, vendor, date, and category. If it's for a specific project, link it. Takes 15 seconds.

Tag and organize

Group expenses by category (Software, Travel, etc.) and project. Your expense history stays clean and searchable year-round.

Export at tax time

Filter by date range and export a clean CSV report. Hand it to your accountant and be done — no spreadsheet archaeology required.

Built into Builtomate — no extra app, no integrations needed

Getting Started

Tips for getting the most out of Expense Tracking

Practical advice from freelancers who use Builtomate every day.

Log expenses on your phone immediately after you pay — a 15-second habit saves hours of archaeology at tax time.

Create a recurring expense for monthly SaaS subscriptions so you never forget to count them. Review annually to catch tools you're paying for but no longer use.

Always link an expense to a project when it's project-specific — this is how you calculate true project profitability, not just revenue.

Keep a "Miscellaneous" category for small one-off purchases but review it monthly. If something shows up repeatedly, create a proper category for it.

When in doubt about whether something is a legitimate business expense, log it anyway with a note. Your accountant can decide — but only if it's in the records.

Run a year-end expense report before your tax appointment. Filter by category, export, and your accountant will thank you.

$2k+

avg annual tax savings

Freelancers who log expenses vs those who don't

15 sec

to log an expense

Quick enough to do it before you forget

100%

deductions captured

Never miss a legitimate business expense again

FAQ

Common questions about Expense Tracking

You can add notes and details to each expense entry including vendor name, date, amount, and category. Receipt image attachment is on our roadmap. For now, a quick description in the notes field gives you enough documentation for most expense claims.

Yes. You can filter expenses by date range, project, or category, and export the results as a CSV. This gives your accountant a clean, sortable spreadsheet with all your business expenses for the period — no manual work required.

Yes. Builtomate supports multiple currencies. You can log expenses in the currency they were incurred in. Your reports will show expenses in the currency logged, so your accountant can see the exact foreign amounts if needed.

Yes. Expense tracking is a core free feature. Log unlimited expenses, categorize them, and export reports — all on the free plan.

Explore more